Service Updates

General

• The Username field on the login page has been enhanced to support the special character "+".
• A Rounding Adjustment toggle has been added to the Tender, PO, Contract, DO, Invoice, and Adjustment modules, allowing the pricing figure to be switched between two and four decimal places.
• The Save functionality has been enhanced across PR, Quotation, Tender, Reverse Auction, PO, Contract, Invoice, Adjustment, and Penalty modules, as well as Tender Evaluation, Pre-Q Assessment, and VPE forms, where mandatory field validation is performed only during submission.
• The Submit button is now available on all tabs in the PR, PO, and Contract modules.

Settings

• The control for Blocked File Extensions will now be replaced with stricter control for Allowed File Extensions instead.
• Bidder Resubmission PIC control has been enhanced in Application Settings, where only user roles selected under this field can now trigger bidder resubmission.
• A new Include Key Clause Compliance Score setting has been added to the Sourcing tab in Application Settings for System Admin to enable or disable separate key clause compliance score evaluation.
• Configurable Variation Order approval settings and workflow have been added to support the VO approval process.
• A new Allow Authorized Users to Skip Current Approval Level setting has been added to Application Settings, allowing authorized users to skip the current approval level by providing a mandatory reason.
• A new Automatically Skip Consecutive Approvals by the same approver setting has been added to Application Settings, allowing the system to automatically approve consecutive approval levels assigned to the same individual approver.
• The reminder email setting for the contract module has been updated to notify both the Contract Creator and the assigned Contract PICs on contract expiry, bank guarantee expiry and renewal, and insurance expiry.
• A new Purchase Order tab has been added under the Reminder Email Setting. The "Reminder to Bidder regarding PO/LOA Acceptance" section has been renamed to "Reminder to Bidder regarding PO Acceptance" and moved from the Tender tab to the new Purchase Order tab.
• A new Revised Budget Amount criteria option has been added to the Condition Expression of the Workflow Template when the selected entity is related to the Tender module.
• The Delegation functionality has been enhanced to allow Buyers to delegate pending tasks across all modules at once.
• The Evaluation Criteria Category/Sub-Category Template has been renamed to Question Bank Categories.
• The Evaluation Criteria Template has been renamed to Question Bank Criteria and enhanced with a new Compliance criteria format to support clause-based setup with Compliance Rating and Key Clause configuration.
• The Evaluation Section Template has been renamed to Question Bank Section and enhanced with a new Compliance section type to support clause-based setup with Compliance Rating-based score calculation.
• The Compliance Matrix Template has been enhanced to support importing clauses and clause items from published Question Bank Sections with Compliance format, while still allowing manual creation.
• Clause items have been enhanced to support individual Compliance Rating and Key Clause configuration, with items without specific ratings inheriting the rating from the Compliance Matrix header.
• The parity band (passing score) configuration has been enhanced and moved from Compliance Rating Template to Compliance Matrix Template.
• Fixes an issue whereby the user list in Settings took a long time to load for accounts with a large number of users.

Vendor Management

• A new Supporting Documents tab has been added as the last tab in the Vendor Profile, allowing Buyers to upload documents and set the visibility as Internal (visible only within the Buyer's organization) or External (shared with the associated Vendor).
• Fixes an issue where the Vendor Profile Activity Log incorrectly recorded profile updates that did not require approval.
• Fixes an issue where long remarks entered during vendor profile approval were not fully displayed in the Activity Log.
• Fixes an issue whereby users with the Vendor Admin role could not see the "Add New Interim Vendor" button.
• Fixes an issue where the system performed duplicate email checking against interim users from other Buyers.

Purchase Requisition

• A PR can now be terminated if its downstream PO has been closed without being accepted by a Vendor.
• Fixes an issue where long titles in the PR Header and PR print layout were not fully displayed.

Quotation

• Quotation access and action rights have been standardized across clarification on quotation, clarification on Vendor submission, and answering questions from Vendors. These actions can now be performed by Record Owners, Creators, and Procurement Officers.
• Rework and Cancel Quotation buttons have been added for submitted quotations, allowing Buyers to update or cancel a submitted quotation before going for a quotation approval.
• Fixes an issue where vendors that did not match the configured vendor status in Vendor Selection Setting were displayed in the quotation vendor list.
• Fixes an issue whereby some tabs in a Quotation awaiting bidder submission would incorrectly display the status as "In Progress" instead of "Awaiting Bidder Submission".
• Fixes an issue whereby the Quotation comparison report displayed the unit of measurement as 1 for all items.

Tender

• The email templates for Tender Initiation and Tender Preparation have been updated for scenarios without approval or when the final approver approves the request to improve clarity.
• A Revised Budget Amount field has been added to the tender addendum form when Pricing Summary is selected. The tender budget amount will be updated upon addendum approval.
• The Tender Compliance tab has been enhanced with an Include Key Clause Compliance Score, inherited from Application Settings and configurable per tender.
• The Compliance Rating Parity will now follow the Compliance Matrix Template by default and can be overwritten at each tender.
• The Tender evaluation has been enhanced with separate Key Clause Compliance Score and Non-Key Clause Compliance Score breakdowns.
• The Compliance Score calculation has been enhanced based on the Include Key Clause Compliance Score in the Tender's Compliance tab.
• The Internal Compliance Form has been enhanced with a Key Clause Compliance Score filter, key clause indicator, and Revised Clause field. Technical / Combined Evaluation Leads can update the revised clause during tender shortlisting, while Tender Owners, Tender Members, and Procurement Officers can update it during tender negotiation.
• The Compliance Score Sheet Report has been enhanced by adding Key Clause and Revised Clause columns, grouping each vendor's columns with clearer borders, and highlighting the highest-rated response for each clause.
• During tender resubmission, vendor compliance submission is now supported, with compliance submission version history available in the Bidder List tab.
• A Compliance Scoring button has been added in the Resubmission / Negotiation tab to display the compliance form snapshot for each resubmission.
• During tender negotiation, Tender Owners, Tender Members, and Procurement Officers can update Revised Clauses in the internal compliance form for recommended vendors.
• Tender addendum has been enhanced to allow users to amend compliance or update the Revised Clause column during the addendum.
• A new Export Key Clauses function has been added in the Award tab to allow users to export key clauses for Contract drafting after negotiation.
• Fixes an issue whereby the Bidder Profile details under the Bidder List tab displayed all Vendor users, including inactive and deactivated users, and the Vendor user role was not displayed.
• Fixes an issue where the Technical Lead can be changed during the Pending Shortlisting stage.
• Fixes an issue where disqualifying a bidder at the Pending Shortlisting stage caused the next bidder in the list to be automatically disqualified.
• Fixes an issue where disqualified bidders were displayed in the Pricing Comparison Summary Report.
• Fixes an issue where the evaluation could not be submitted during the Pending Evaluation stage of a combined tender proposal.

Reverse Auction

• Fixes an issue whereby the Bidder Profile details under the Bidder List tab displayed all Vendor users, including inactive and deactivated users, and the Vendor user role was not displayed.
• Fixes an issue where disqualified bidders were displayed in the Pricing Comparison Summary Report.

Purchase Order

• The Variation Order (VO) has been enhanced, introducing a dedicated Variation Order tab in the PO module.
• Approved VOs will be updated to the PO, while rejected VOs leave the original PO unchanged.

Contract

• A new Contract PIC section has been added to the Contract Profile tab, allowing the Procurement Officer or Contract Creator to assign multiple active users as Contract PICs regardless of the contract status. All assigned Contract PICs are granted view access to the contract and receive its related email notifications.
• A Key Clause tab has been added to autofill key clauses from the source tender compliance, including revised clauses (if any).

Invoice

• Fixes an issue whereby the prefix of the Buyer Contact Number under the IRBM e-Invoice Buyer Details section was changed to a different country.
• Fixes an issue whereby the edit icon on the Invoice Item page was hidden for all reworked standalone invoices created by the Buyer.

Adjustment

• A Rework button has been added to approved Adjustments, allowing System Admin, Finance, and Procurement Officer to rework an approved Adjustment, with the Vendor notified via email.

General

• The Username field on the login page has been enhanced to support the special character "+".
• When a Vendor user is deactivated, the account status is now displayed as "Inactive" instead of "Not Activated".
• A Rounding Adjustment toggle has been added to the E-Tender, E-Quotation, E-Award, E-Fulfilment, E-Invoice, and E-Adjustment modules, allowing the pricing figure to be switched between two and four decimal places.
• The Save functionality has been enhanced across the Company Profile, DO, Invoice, and Adjustment modules, where mandatory field validation is performed only during submission.

Company Profile

• The dropdown option panel size for Business Category and Business Sub-category fields has been improved, allowing more options to be displayed with reduced scrolling.
• A new read-only Supporting Documents tab has been added as the last tab in the Company Profile, allowing Vendors to view and download documents shared by Buyers.
• Fixes an issue where long remarks entered by the Buyer during Vendor profile approval were not fully displayed in the Activity Log.

E-Fulfilment

• Fixes an issue where the tax amount was not updated when the Vendor manually changed the delivery quantity.

E-Invoice

• Fixes an issue whereby the prefix of the Buyer Contact Number under the IRBM e-Invoice Buyer Details section was changed to a different country.

E-Adjustment

• An approved Adjustment can now be reworked by Buyers, with the Vendor notified via email.